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Suffice it to say, diary management is a complicated and time-consuming task, but essential service assistants offer their managers.
So I thought I would put all of my favourite tips together in one blog post. You should manage every part of their Executive’s calendar, it should be entirely controlled by you, and your Executive shouldn’t edit the schedule at all (in an ideal world!
Discuss how the diary management is working and if there are any new initiatives you would like to introduce or if they would like you to organise the calendar differently.
Once you have complete control over the diary, it is imperative that you understand how to maximise your manager’s productivity through your diary management skills.
Make sure an ‘all day’ event does not block out their entire day. Categories and colour coding I love using categories and colour coding on Outlook Office.
Do look at how their other meetings will affect their performance that day and plan accordingly.
If they have an important deadline for a report that morning, schedule a little bit of breathing space in the afternoon. As much as your boss might want to cram a lot into their day, you don’t want them arriving at a meeting completely frazzled and late.
Firstly, it is essential to know at what point during the day your manager is at their peak. Do they take a while to get going in the morning or start to flag in the afternoon?
A good way of finding this out is by monitoring when they need caffeine!